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Business Intelligence

Power BI Desktop Reports Accessibility

This article explains about Power BI Desktop Reports Accessibility. A Power BI report is a multi-perspective view into a dataset, with visuals that represent different findings and insights from that dataset. A report can have a single visual or pages full of visuals.

Power BI Desktop Reports Accessibility Features

Power BI has features that enable people with disabilities to more easily consume and interact with Power BI reports. These features contain the capability to consume a report using the keyboard or a screen reader, tabbing to focus on various objects on a page and thoughtful use of markers in visualizations.

Power BI Desktop Reports Accessibility


Consuming a Power BI Desktop Report with a Keyboard or Screen Reader

With the release of Power BI Desktop, you can press the ? key to show a window that describes the accessibility keyboard shortcuts available in Power BI Desktop.

Keyboard Shortcuts

Keyboard Shortcuts

With the accessibility enhancements, you can consume a Power BI report with a keyboard or a screen reader with the following techniques:

When viewing a report, generally you should have scan mode off.

You can switch focus between the report page tabs, or objects on a given report page, using Ctrl+F6.

  • When focus is on report page tabs, use the Tab or Arrow keys to move focus from one report page to the next. The title of the report page, and whether it’s currently selected, is read out by the screen reader. To load the report page currently under focus, use the Enter or Space key.
  • When focus is on a loaded report page, use the Tab key to shift focus to each object on the page, which includes all text boxes, images, shapes, and charts. The screen reader reads the type of object, the object’s title (if it has one), and a description of that object if it’s provided by the report author.

As you navigate between visuals you can press Alt+Shift+F10 to move focus to the visual header, which contains various options including sorting, exporting the data behind the chart, and Focus mode.

Visual Header

Visual Header

You can press Alt+Shift+F11 to present an accessible version of the Show data window. This lets you explore the data used in the visual in an HTML table, using the same keyboard shortcuts you normally use with your screen reader.

Show Data Window

Show Data Window

When you select a slicer, to adjust the value of a slicer use CTRL+right arrow (control plus the right arrow key) to move through the various controls within the slicer.

For example, when you initially press CTRL+right arrow the focus is on the eraser, and pressing the SPACE bar is equivalent to clicking the eraser button, which erases all values on the slicer.

You can move through the controls in a slicer by pressing the TAB key. Pressing the TAB key when on the eraser moves to the drop-down button. Another TAB then moves to the first slicer value (if there are multiple values for the slicer, such as a range).

Power BI Desktop Reports Accessibility Considerations and Limitations

There are a few known issues and limitations with the accessibility features, described in the following list:

  • When using screen readers with Power BI Desktop, you’ll have the best experience if you open your screen reader of choice prior to opening any files in Power BI Desktop.
  • If you are using Narrator, there are some limitations around navigating Show data as an HTML table.

Power Business Intelligence Desktop combines proven Microsoft technologies, the powerful Query engine, data modeling and visualizations and works flawlessly with the online Power BI service. For more information on Power BI Desktop Reports Accessibility, please contact us.

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